Privacy Policy
Last updated: April 19, 2026
This Privacy Policy explains how HEMA Competition Tools ("we", "us", "our") collects, uses, stores, and protects personal information when you use our website and services (the "Service").
1. Responsibility
We are responsible for personal information under our control. For privacy questions, requests, or concerns, you may contact us at contact@hema-tools.com.
2. Personal Information We Collect
- Account information such as name, email address, and authentication-related data.
- Tournament data such as participant names, categories, schedules, match results, rankings, assignments, and scores.
- Optional integration data from third-party services (for example external IDs or ratings data when available).
- Technical data such as logs, IP address, and limited usage information required for security, troubleshooting, and service reliability.
- Communications you send to us, including support requests or content reports.
3. Organizer Responsibility for Participant Data
Tournament organizers may provide personal information relating to participants or other individuals. Organizers are solely responsible for ensuring that they have the necessary legal right, authorization, or consent to collect and share such information through the Service.
4. How We Use Personal Information
- To provide tournament management, scoring, spectator, and judge-related features.
- To authenticate users and secure accounts.
- To operate, maintain, monitor, and improve the Service.
- To respond to support requests, communications, and content reports.
- To prevent abuse, unauthorized access, and unlawful use of the Service.
- To comply with legal obligations where required.
5. Public Tournament Data
Certain tournament information may be publicly visible through the Service, including participant names, schedules, match results, rankings, and scores, where required for the normal operation of tournament features or enabled by the organizer.
6. Payments and Donations
Payments and donations are processed entirely by Stripe, a third-party payment provider. We do not collect, process, or store any payment card information on our servers, and we do not have access to any payment details.
7. Sharing of Personal Information
We do not sell personal information. We may share information only when necessary:
- With service providers required to operate the Service (hosting, authentication, email, analytics, payments).
- With tournament organizers and authorized staff as necessary for tournament administration.
- When required by law or legal process.
- When necessary to protect our rights, users, systems, or the integrity of the Service.
8. Data Retention
We retain personal information only for as long as reasonably necessary for service operation, security, legal compliance, dispute resolution, and legitimate operational purposes.
9. Security
We implement reasonable technical and organizational safeguards designed to protect personal information. However, no system or online service can guarantee absolute security.
10. Your Rights
Depending on applicable law, you may have the right to:
- Access your personal information.
- Request correction of inaccurate information.
- Request deletion of personal information where applicable.
- Request information about how your personal information is used.
To exercise these rights, contact us at contact@hema-tools.com.
11. Confidentiality Incidents
If we become aware of a confidentiality or security incident involving personal information, we will take reasonable steps to assess, contain, and address the incident. Where required by applicable law, we will notify affected individuals or authorities.
12. Cookies and Technologies
The Service may use cookies or similar technologies for authentication, security, and basic functionality. You can manage cookies through your browser settings.
13. Policy Changes
We may update this Privacy Policy from time to time. Any changes will be reflected by updating the "Last updated" date on this page.
14. Contact
For privacy questions, requests, or reports, contact us at contact@hema-tools.com.